Are you finding it harder and harder to get your invoices paid? As a convenience and service to our clients, we quite often allow goods and services to be purchased on credit terms; and in good faith, expect to receive payment for those goods and services within a certain timeframe. But things don’t always go to plan. Business today is tougher and more competitive than ever before, especially for the little guys who just don’t have the time or the organisational skills to follow up on their overdue accounts – they’re too busy running their business! Getting paid late – or not at all – can be painful for your business. It can cause cash flow problems and result in your experiencing delays in paying your OWN bills on time, possibly damaging your own reputation as a good client. By engaging My Admin Girl to manage your receivables, it reduces the stress placed on you in chasing your debtors and reduces the strain placed on the relationships you have with your customers. We can take the legwork and stress out of chasing up those late payers and keep an eye on your debtors to ensure they are followed up the minute their account is overdue.
The evolution of traditional desktop accounting software into cloud based systems allows us to manage your accounts without ever having to set foot in your office. By operating in the Cloud, we are able to reduce overhead costs associated with commercial offices and travel each day. It eliminates headaches commonly associated with data transfers, corrupt files, incompatible systems and clunky desktop software. It also makes for a much better use of the time we have available to us. You can send us your paperwork once a month to process using pre-paid satchels, or even scan and upload to a shared cloud storage facility (although we do offer a scanning service to minimise paper storage requirements for a small monthly fee). We utilize programs such as Skype, Google Drive, Gmail, Dropbox, Facebook & iMessage to keep in touch with our clients and maintain an automated, Cloud based practice.
How will you get started?
Once our initial Client Establishment phase is complete, we will begin by conducting a thorough review of your accounting system and current procedures so that we can advise you of any matters that need immediate attention. Where there are existing, historical issues present, we would estimate the time needed to resolve and bring your systems to optimal operating standards and provide you with a secondary proposal for that work. Monthly maintenance commences from the time you accept our Proposal and formally Welcome us into your team.
Why outsource my bookkeeping?
When you startup or run a small to medium size business, you need to ask yourself the question: Do I really want to employ another staff member to manage the accounts? Be responsible for their weekly wages, sick leave, annual leave, workers compensation and superannuation? Have to worry about training, their skills and knowledge, and whether they actually know what they’re doing? Or would you rather pay a properly trained, ATO approved and registered specialist to manage your accounts from a remote location, keep your books up to date, and leave you alone to do what you do best?
Can you just do my BAS each quarter?
Yes! All of our BAS Only Packages are inclusive of a data integrity check. As we are not processing your data ourselves, we need to ensure all entries are compliant and that source documentation is available to prove the legitimacy of the transactions. Visit our Self Managed Packages page for more information.
We would like our administration manager to do some of the work, but they don’t have the training to manage it all, can you work with them?
Absolutely! We are happy to oversee and support your staff in processing your data and supplement their work by providing the higher end services such as bank reconciliations, journal entries and GST checks prior to BAS lodgements. We offer Support Packages which are perfect for those businesses that just need a little help from time to time but want to process their accounts themselves.
How much do you charge?
The fees associated with managing your accounts will vary in accordance with the particular requirements of your business, payroll requirements, volume of transactions and any extra services you require. We tailor Monthly Fixed Fee packages for each of our clients that cover the time and resources required to manage their accounts. These Fees are automatically drawn from our Clients nominated accounts – they know exactly how much they’re paying and when. Visit our Packages & Pricing page for more details. Day-to-day accounts maintenance Month end accounts Quarterly accounts Annual review Trouble shooting ATO Lodgements Please visit our Bookkeeping services page for more information about the services we offer.
What if our current bookkeeper has already left?
We have seen dozens of instances where a bookkeeper has had to move on quickly and a handover has not been possible. During your Initial Consultation, we assess the needs of your business and determine the best method in which your accounts should be managed in order to provide YOU with meaningful information, not just tally up the figures for the tax man. Get In Touch sooner rather than later so we can assess the situation and pounce on any issues before they arise, we love bringing systems into line and streamlining process for a more efficiently run business!
What accounting software do you use?
We are extensively experienced in Quickbooks, Reckon Accounts, Xero, MYOB Essentials, MYOB Account Right (all versions) and long hand in spreadsheets. All staff have ongoing training to support all software and their updated.
We only need someone temporarily; can you fill in?
My Admin Girl can offer daily rates for fill in jobs whilst key members are away sick, on holidays or whilst you are in-between staff but want to find the right fit. Please Contact Us to discuss your situation and we will do our best to be of assistance. while undertaking work for any of our clients.
We need someone immediately; can you help?
If you’re running behind in your bookkeeping, have the ATO breathing down your neck or are in all out panic mode regarding the state of your accounts, please take a deep breath and Get In Touch as soon as possible so we can assist. Don’t leave it to fester! We specialise in Catch Up and Rescue Work and have systems in place that enable us to get on top of your bookwork quick smart. But the longer you leave it, the longer it will take us to get it up to date.